Ensuring the accuracy of supplier banking details and payment terms is a critical challenge in accounts payable. Errors or fraudulent entries can lead to lost funds, compliance violations, and reputational damage, while late payments disrupt supplier relationships and business operations.
The Supplier Payment Verification Agent proactively addresses these risks by automatically cross-checking flagged or high-risk payment requests against internal data. It analyzes supplier records, historical payments, and transaction patterns, and even examines unstructured data such as free-text instructions and supplier communications to detect inconsistencies or anomalies before any payment is released.
By integrating this verification step early in the payment workflow, organizations can significantly reduce payment errors, prevent fraud, ensure regulatory compliance, and improve operational efficiency. Finance teams benefit from fewer exceptions, lower administrative burden, and more time to focus on strategic, value-added activities—turning a traditionally reactive process into a proactive safeguard for the business.
Accuracy
TBD
Speed
TBD
Sample of data set required for Supplier Details Assurance Agent:
High-Risk Payment Request Flagged for Verification
Request ID:
PR-2023-9512
Date Flagged: 2023-10-26 Reason for Flagging: Unrecognized banking details provided in free-text instructions. Potential Business Email Compromise (BEC) risk.
Payment Details
Source System: ERP_Procurify Data from Supplier Master File:
Unstructured Data from Payment Request Notes:
Sample output delivered by the Supplier Details Assurance Agent:
Supplier Details Assurance Report
Report ID:
SDA-VER-2023-9512
Generated On: 2023-10-26 11:34 UTC Status: CRITICAL WARNING - MANUAL INTERVENTION REQUIRED
1. Summary of Verification
The agent has analyzed Payment Request
PR-2023-9512
for Apex Solutions (Invoice APX-8872, Amount $152,430.00). The request was flagged due to a deviation from the supplier master file for both banking details and payment terms, based on unstructured notes from an external email.
Attribute | Master File Record | Requested Change | Mismatch? |
---|---|---|---|
Bank Name | Global Financial Services | Digital Trust Bank | Yes |
Account Number | **1098 | **2365 | Yes |
Routing Number | 021000021 | 099000018 | Yes |
Payment Terms | Net 45 | Net 15 | Yes |
Net 15
contradicts the master agreement term of Net 45
.099000018
for Digital Trust Bank shows a low trust score and has been associated with a 12% increase in payment failure alerts in the last 60 days.ACTION: DO NOT PROCESS PAYMENT.
Reasoning: Multiple critical discrepancies have been identified between the payment request and the verified supplier master file. The combination of an un-notified bank account change, altered payment terms, and a low-trust score on the new routing number indicates a high probability of attempted payment fraud (Business Email Compromise).
Next Steps:
Automates intake, classification, prioritization, and routing of all payment requests to accelerate and streamline accounts payable.
Identifies exception trends, uncovers root causes, and delivers actionable insights to optimize AP payment workflows.
Monitors payment workflows, proactively notifies stakeholders of exceptions, and delivers timely, context-rich updates automatically.
Automatically validates payment instructions in real-time against policies, regulations, and sanctions, flagging true exceptions for review.
Automatically logs, aggregates, and secures all payment activities into an immutable audit trail for compliance.
Intelligently filters and routes only unresolved or genuine compliance exceptions to designated reviewers, maximizing workflow efficiency.