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Agents Remittance Advice and Invoice Matching Agent

Remittance Advice and Invoice Matching Agent

Automates extraction and matching of remittance advices to pending invoices, reducing manual effort, speeding cash application, and improving accuracy.

About the Agent

The Remittance Advice and Invoice Matching Agent is a ZBrain solution designed to streamline the cash application process by automatically matching payments to the correct customer accounts and invoices based on remittance advices (RAs). The agent ingests remittance data shared via email or uploaded through customer self-service portals, extracting key details such as invoice numbers, customer identifiers, payment amounts, and transaction references.

Using a combination of natural language processing and machine learning, the agent parses unstructured and semi-structured remittance formats and reconciles them with records in the AR system. It applies a blend of fuzzy matching, rule-based logic, and learning algorithms to identify invoice matches across common scenarios, including full, partial, over-, and multi-invoice payments. The agent handles varied formats and terminology, enabling it to work effectively across a broad customer base.

When matches are confirmed, the agent applies payments to the ledger automatically. In cases where information is incomplete or ambiguous, it flags the transaction, recommends likely invoice matches, and escalates for review. It produces consistent, explainable outputs, enabling AR teams to scale remittance processing while maintaining control, auditability, and continuous system learning.

Accuracy
TBD

Speed
TBD

Input Data Set

Sample of data set required for Remittance Advice and Invoice Matching Agent :

Subject: Remittance Advice – Payment for March Invoices

From: payments@acmecorp.com

To: ar@finexusglobal.com  




Dear Team,


Please find attached the remittance advice for payments processed on March 30, 2025, toward the following invoices:


    

  • Customer: Acme Corporation  
    • 

  • Total Payment Amount: $25,000  
    • 

  • Invoices Settled:  
      

    • INV-1023 – $10,000  
      • 

    • INV-1027 – $7,000  
      • 

    • INV-1031 – $8,000  
      • 

    

    • 

  • Payment Reference: TXN984511ACME  
    • 

  • Payment Date: March 30, 2025  
    • 



Kindly confirm receipt and apply the payment accordingly.


Best regards,

Accounts Payable Team

Acme Corporation

Attachment: Remittance_AcmeCorp_0330.pdf

Deliverable Example

Sample output delivered by the Remittance Advice and Invoice Matching Agent :

Matched Remittance Summary – Acme Corp (TXN984511ACME)


Status: ✔️ Payment Successfully Matched and Applied

Processing Date: 2025-03-30

Customer: Acme Corporation

Payment Reference: TXN984511ACME

Payment Amount: $25,000

Payment Date: 2025-03-30

Source: Email (payments@acmecorp.com)

Attachment Processed: Remittance_AcmeCorp_0330.pdf




🧾 Invoice Matching Details






Invoice Number
Invoice Amount
Applied Amount
Match Confidence
Match Status






INV-1023
$10,000
$10,000
99.8%
✅ Fully Matched




INV-1027
$7,000
$7,000
99.5%
✅ Fully Matched




INV-1031
$8,000
$8,000
99.6%
✅ Fully Matched








Total Payment Identified: $25,000

Remittance Confidence Score: 99.6%

Action Taken: Entries updated in ERP (SAP)
Audit Log ID: ARTXN-33215-ACME

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