1.1. General Ledger (GL) Entries (for ERP Integration)



Field Name
Data Type
Example Value




TransactionID
String (UUID)
GL-REC-20240131-0001


JournalEntryDate
Date
2024-01-31


ContractID
String
CONT-789012-XYZ


ObligationID
String (Optional)
PO-QAP-ANNUAL


Entries
Array of Objects
[ {"GLAccount": "210000", "AccountName": "Deferred Revenue", "Type": "Debit", "Amount": "10000.00", "Currency": "USD"}, {"GLAccount": "400100", "AccountName": "Subscription Revenue", "Type": "Credit", "Amount": "10000.00", "Currency": "USD"} ]


RecognitionMethodApplied
Enum
Over Time (Straight-Line)


TriggeringEvent
Object
{"EventType": "TimePassage", "EventDate": "2024-01-31", "Period": "Jan 2024"}


AuditTrailID
String
AUDIT-REC-20240131-0001



1.3. Compliance & Audit Log



Field Name
Data Type
Example Value




AuditLogID
String (UUID)
AUDIT-REC-20240131-0001


Timestamp
Timestamp
2024-01-31T03:00:00Z


ContractID
String
CONT-789012-XYZ


ObligationID
String (Optional)
PO-QAP-ANNUAL


ActionType
Enum
RevenueRecognized


Details
Object
{"RecognizedAmount": "10000.00", "TriggeredBy": "TimePassage", "PeriodCovered": "Jan 2024", "RuleID": "RULE-SUBSCRIPTION-STRAIGHTLINE"}


ReferencedInput
Array of Objects
[ {"SourceSystem": "ApexCRM", "RecordID": "CONT-789012-XYZ"}, {"SourceSystem": "QuantumERP", "RecordID": "2024-01-31_TimePassage"} ]


ValidationResult
Enum
Success


UserOrigin
String
SYSTEM



1.4. Exception & Alert Reports



Field Name
Data Type
Example Value




ReportID
String (UUID)
EXCEP-20240510-0005


Timestamp
Timestamp
2024-05-10T09:15:00Z


ContractID
String (Optional)
CONT-112233-ABC


ObligationID
String (Optional)
PO-003


ExceptionType
Enum
MissingOperationalData


Description
String
"No delivery confirmation received for 'Premium Software License' (PO-003) for contract CONT-112233-ABC by expected completion date 2024-05-01."


Severity
Enum
High


RecommendedAction
String
"Contact Logistics Department for delivery status update."


Status
Enum
Open


AssignedTo
String (Optional)
FinanceOps Team