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About the Agent
The A2R Trial Balance Reconciliation Agent is a ZBrain-powered automation solution designed to streamline trial balance reconciliation by automating data extraction, account verification, discrepancy detection, and reporting. It enhances accuracy, accelerates financial close, and ensures compliance while reducing manual effort, seamlessly integrating into the Account-to-Report (A2R) framework.
Manual reconciliation is often time-consuming and prone to errors, leading to reporting delays and compliance risks. Inconsistent data formats, undetected discrepancies, and manual verification processes create inefficiencies that slow down financial close cycles. The A2R Trial Balance Reconciliation Agent addresses these challenges by standardizing data, automating account verification, and proactively identifying discrepancies, ensuring accurate financial reporting with minimal intervention.
The agent extracts trial balance data from multiple systems, cross-checks it against the general ledger, flags anomalies, and generates structured reconciliation reports. A built-in human feedback loop allows finance teams to review flagged discrepancies, validate insights, and refine the agent’s performance over time. This ensures continuous improvement and alignment with organizational financial policies, making reconciliation more efficient, accurate, and adaptable.
Accuracy
TBD
Speed
TBD
Input Data Set
Sample of data set required for A2R Trial Balance Reconciliation Agent:
Period: Mar-2025
Entity: US-CORP
Currency: USD
Trial Balance Data
| Account Number | Account Name | Debit | Credit | Closing Balance | Entity | Period | Currency |
|---|---|---|---|---|---|---|---|
| 101000 | Bank - Operating Account | 120,000.00 | 98,000.00 | 867,000.00 | US-CORP | Mar-2025 | USD |
| 120100 | Accounts Receivable | 210,000.00 | 180,000.00 | 650,500.00 | US-CORP | Mar-2025 | USD |
| 200000 | Accounts Payable | 65,000.00 | 100,000.00 | 440,300.00 | US-CORP | Mar-2025 | USD |
| 210300 | Accrued Expenses | 30,000.00 | 45,000.00 | 180,000.00 | US-CORP | Mar-2025 | USD |
| 230500 | Deferred Revenue | 0.00 | 25,000.00 | 295,000.00 | US-CORP | Mar-2025 | USD |
| 400000 | Product Revenue | 0.00 | 1,350,000.00 | -1,350,000.00 | US-CORP | Mar-2025 | USD |
| 500100 | Cost of Goods Sold (COGS) | 800,000.00 | 0.00 | 800,000.00 | US-CORP | Mar-2025 | USD |
| 610200 | Salaries & Wages Expense | 295,000.00 | 0.00 | 295,000.00 | US-CORP | Mar-2025 | USD |
| 640300 | Rent & Utilities Expense | 85,000.00 | 0.00 | 85,000.00 | US-CORP | Mar-2025 | USD |
| 710000 | Prepaid Insurance | 10,000.00 | 0.00 | 35,000.00 | US-CORP | Mar-2025 | USD |
| 800000 | Inventory - Finished Goods | 100,000.00 | 80,000.00 | 520,000.00 | US-CORP | Mar-2025 | USD |
General Ledger Extract
| Account Number | Account Name | Debit | Credit | Closing Balance | Entity | Period | Currency |
|---|---|---|---|---|---|---|---|
| 101000 | Bank - Operating Account | 120,000.00 | 103,000.00 | 862,000.00 | US-CORP | Mar-2025 | USD |
| 120100 | Accounts Receivable | 210,000.00 | 180,000.00 | 650,500.00 | US-CORP | Mar-2025 | USD |
| 200000 | Accounts Payable | 65,000.00 | 100,000.00 | 440,300.00 | US-CORP | Mar-2025 | USD |
| 210300 | Accrued Expenses | 30,000.00 | 40,000.00 | 185,000.00 | US-CORP | Mar-2025 | USD |
| 230500 | Deferred Revenue | 0.00 | 30,000.00 | 290,000.00 | US-CORP | Mar-2025 | USD |
| 400000 | Product Revenue | 0.00 | 1,350,000.00 | -1,350,000.00 | US-CORP | Mar-2025 | USD |
| 500100 | Cost of Goods Sold (COGS) | 800,000.00 | 0.00 | 800,000.00 | US-CORP | Mar-2025 | USD |
| 610200 | Salaries & Wages Expense | 295,000.00 | 0.00 | 295,000.00 | US-CORP | Mar-2025 | USD |
| 640300 | Rent & Utilities Expense | 85,000.00 | 0.00 | 85,000.00 | US-CORP | Mar-2025 | USD |
| 710000 | Prepaid Insurance | 10,000.00 | 0.00 | 35,000.00 | US-CORP | Mar-2025 | USD |
| 800000 | Inventory - Finished Goods | 100,000.00 | 75,000.00 | 525,000.00 | US-CORP | Mar-2025 | USD |
Deliverable Example
Sample output delivered by the A2R Trial Balance Reconciliation Agent:
Reconciliation Summary
| Field | Value |
|---|---|
| Entity | US-CORP |
| Period | Mar-2025 |
| Currency | USD |
| Total Accounts | 11 |
| Discrepancies Found | 4 |
| Auto-Resolved | 0 |
| Human Review Needed | Yes |
| Generated On | 2025-04-07 |
Discrepancy Report
| Account Number | Account Name | TB Closing | GL Closing | Variance | Type |
|---|---|---|---|---|---|
| 101000 | Bank - Operating Account | 867,000.00 | 862,000.00 | -5,000.00 | Credit Overstated in GL |
| 210300 | Accrued Expenses | 180,000.00 | 185,000.00 | +5,000.00 | Credit Understated in TB |
| 230500 | Deferred Revenue | 295,000.00 | 290,000.00 | -5,000.00 | Credit Overstated in TB |
| 800000 | Inventory - Finished Goods | 520,000.00 | 525,000.00 | +5,000.00 | Credit Understated in TB |
Root Cause Analysis
| Issue # | Account Number | Description |
|---|---|---|
| 1 | 101000 | Late transaction captured in GL but not yet reflected in TB |
| 2 | 210300 | Month-end accrual posted in GL after TB extraction |
| 3 | 230500 | Deferred revenue module sync delay |
| 4 | 800000 | GL includes updated inventory valuation adjustment pending TB update |
Recommendations
- Align TB extraction window with final GL cutoff to avoid timing issues.
- Post accruals before TB extraction or adjust the TB cycle.
- Review integration with contract module and ensure timely sync.
- Confirm inventory module pushes valuations to both GL and TB simultaneously.
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