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About the Agent
The Catalog Compliance Cognitive Agent is built to address a critical challenge in procurement operations: ensuring that incoming supplier catalogs meet internal and contractual standards. Procurement and compliance teams often face delays and risks due to inconsistent data, pricing errors, and non-compliant content. This agent streamlines the entire validation process, allowing procurement managers, category leads, and compliance officers to quickly assess catalog readiness while reducing manual effort and mitigating compliance risks.
Using advanced AI technologies such as document parsing and natural language processing (NLP), the agent intelligently extracts and analyzes catalog data against predefined rules. It validates product descriptions, pricing thresholds, and classifications, flagging discrepancies for review. This allows for faster, more accurate catalog assessments while significantly reducing the likelihood of human error.
Fully integrable with existing procurement and ERP systems through APIs, the agent automates tasks like catalog approval and compliance reporting while maintaining transparent audit logs. With a human-in-the-loop feedback loop, it enables oversight and continuous learning. The result is faster procurement cycles, improved supplier onboarding, and stronger compliance—empowering organizations to focus on strategic decision-making and value-driven sourcing.
Accuracy
TBD
Speed
TBD
Input Data Set
Sample of data set required for Catalog Compliance Cognitive Agent:
Supplier Submission
| Field | Value |
|---|---|
| Supplier Name | Summit Industrial Supply |
| Catalog File | summit_industrial_supply.xlsx |
| Submission Date | 2025-04-28 |
Submitted Catalog Items
| Item ID | SKU | Product Name | Price | Category | Unit of Measure | Description |
|---|---|---|---|---|---|---|
| item_001 | A123 | Torque Wrench | \$115 | Hand Tools | Each | Heavy-duty torque wrench for industry use |
| item_002 | B456 | Industrial Drill | \$105 | Power Tools | Each | Variable-speed drill for masonry tasks |
| item_003 | C101 | Safety Helmet | \$18 | Helmets | Each | ANSI-certified helmet for job sites |
| item_004 | C202 | Cutting Gloves | \$20 | Gloves | Pair | Kevlar-lined gloves for sharp objects |
| item_005 | C789 | Safety Gloves | \$22 | Gloves | Missing | Cut-resistant gloves |
| item_006 | D303 | Electric Screwdriver | \$75 | Power Tools | Each | Cordless electric screwdriver |
| item_007 | D404 | Dust Mask | \$12 | Safety Equipment | Box | N95-rated dust mask |
| item_008 | D505 | Multi-bit Tool Set | \$130 | Hand Tools | Set | 24-piece tool set for various applications |
| item_009 | D012 | Utility Vest | \$34 | Vests | Each | TBD - New product coming soon |
| item_010 | D606 | Steel Toe Boots | \$88 | Safety Equipment | Pair | Industrial-grade steel toe boots |
Deliverable Example
Sample output delivered by the Catalog Compliance Cognitive Agent:
Supplier Submission Details
Supplier Name: Summit Industrial Supply
Catalog File: summit_industrial_supply.xlsx Submission Date: 2025-04-28
Catalog Summary
Catalog Status : Flagged for Review
Compliance Score : 82 / 100
Total Items Submitted : 10
Items Fully Compliant : 6
Items Flagged : 4
Validation Rules Summary
| Rule Type | Criteria |
|---|---|
| Pricing Thresholds | Max price per item as per contract |
| Required Fields | SKU, Product Name, Price, Category, Unit of Measure |
| Approved Categories | Must fall under approved mappings (e.g., Hand Tools, Helmets) |
| Description Standards | ≥ 20 characters, no "N/A", "TBD", etc. |
Item-by-Item Compliance Table
| Item ID | Price Check | Required Fields | Category Validity | Description Validity | Final Compliance |
|---|---|---|---|---|---|
| item_001 | Within limit | Complete | Valid | Compliant | Passed |
| item_002 | \$105 > \$95 | Complete | Valid | Compliant | Failed |
| item_003 | Within limit | Complete | Valid | Compliant | Passed |
| item_004 | Within limit | Complete | Valid | Compliant | Passed |
| item_005 | Within limit | Missing UOM | Valid | Compliant | Failed |
| item_006 | Within limit | Complete | Valid | Compliant | Passed |
| item_007 | Within limit | Complete | Valid | Compliant | Passed |
| item_008 | \$130 > \$120 | Complete | Valid | Compliant | Failed |
| item_009 | Within limit | Complete | Valid | Contains "TBD" | Failed |
| item_010 | Within limit | Complete | Valid | Compliant | Passed |
Flagged Item Breakdown
| Item ID | Compliance Issue | Details |
|---|---|---|
| item_002 | Pricing Violation | Submitted: \$105; Allowed: \$95 |
| item_005 | Missing Required Field | Unit of Measure is missing |
| item_008 | Pricing Violation | Submitted: \$130; Allowed: \$120 |
| item_009 | Description Violation | Contains "TBD"; Description too short (< 20 characters) |
Recommendations
| Item ID | Recommendation |
|---|---|
| item_002 | Contact supplier to revise price to ≤ \$95 or provide exception justification. |
| item_005 | Request supplier to fill in "Unit of Measure" field for accurate catalog ingestion. |
| item_008 | Renegotiate price or exclude item if above \$120 limit is non-negotiable. |
| item_009 | Revise product description to meet standards: ≥20 characters, no "TBD" or "N/A". |
Master Catalog Integration Agent
Ensures smooth integration by mapping product data to the catalog, flagging of missing or inconsistent fields for manual review.
Catalog Content Generation Agent
Automates the creation of standardized, accurate, and brand-aligned product descriptions and pricing formats across large catalogs.
RFQ Response Screening Rules Creation Agent
Defines screening rules and evaluation criteria for finalized RFQs to streamline vendor response evaluation.
RFQ Creation Agent
Automates RFQ creation by processing requirements, selecting templates, and ensuring compliance with organizational standards.
RFQ Response Screening and Analysis Agent
Automates vendor response evaluation by analyzing compliance with RFQ requirements and organizational policies.
Product Quality Monitoring Agent
Monitors supplier quality by analyzing inspection reports and defect rates, flagging deviations to maintain procurement standards.
