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Agents Catalog Compliance Cognitive Agent
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Catalog Compliance Cognitive Agent

Automates the process of evaluating and ensuring that new supplier catalogs align with procurement policies

About the Agent

The Catalog Compliance Cognitive Agent is built to address a critical challenge in procurement operations: ensuring that incoming supplier catalogs meet internal and contractual standards. Procurement and compliance teams often face delays and risks due to inconsistent data, pricing errors, and non-compliant content. This agent streamlines the entire validation process, allowing procurement managers, category leads, and compliance officers to quickly assess catalog readiness while reducing manual effort and mitigating compliance risks.


Using advanced AI technologies such as document parsing and natural language processing (NLP), the agent intelligently extracts and analyzes catalog data against predefined rules. It validates product descriptions, pricing thresholds, and classifications, flagging discrepancies for review. This allows for faster, more accurate catalog assessments while significantly reducing the likelihood of human error.

Fully integrable with existing procurement and ERP systems through APIs, the agent automates tasks like catalog approval and compliance reporting while maintaining transparent audit logs. With a human-in-the-loop feedback loop, it enables oversight and continuous learning. The result is faster procurement cycles, improved supplier onboarding, and stronger compliance—empowering organizations to focus on strategic decision-making and value-driven sourcing.

Accuracy
TBD

Speed
TBD

Input Data Set

Sample of data set required for Catalog Compliance Cognitive Agent:

Supplier Submission






Field
Value






Supplier Name
Summit Industrial Supply




Catalog File
summit_industrial_supply.xlsx




Submission Date
2025-04-28






Submitted Catalog Items






Item ID
SKU
Product Name
Price
Category
Unit of Measure
Description






item_001
A123
Torque Wrench
\$115
Hand Tools
Each
Heavy-duty torque wrench for industry use




item_002
B456
Industrial Drill
\$105
Power Tools
Each
Variable-speed drill for masonry tasks




item_003
C101
Safety Helmet
\$18
Helmets
Each
ANSI-certified helmet for job sites




item_004
C202
Cutting Gloves
\$20
Gloves
Pair
Kevlar-lined gloves for sharp objects




item_005
C789
Safety Gloves
\$22
Gloves
Missing
Cut-resistant gloves




item_006
D303
Electric Screwdriver
\$75
Power Tools
Each
Cordless electric screwdriver




item_007
D404
Dust Mask
\$12
Safety Equipment
Box
N95-rated dust mask




item_008
D505
Multi-bit Tool Set
\$130
Hand Tools
Set
24-piece tool set for various applications




item_009
D012
Utility Vest
\$34
Vests
Each
TBD - New product coming soon




item_010
D606
Steel Toe Boots
\$88
Safety Equipment
Pair
Industrial-grade steel toe boots

Deliverable Example

Sample output delivered by the Catalog Compliance Cognitive Agent:

Supplier Submission Details


Supplier Name:   Summit Industrial Supply

Catalog File:   summit_industrial_supply.xlsx 
Submission Date:  2025-04-28        




Catalog Summary


Catalog Status     :    Flagged for Review

Compliance Score   :    82 / 100

Total Items Submitted :  10

Items Fully Compliant  : 6

Items Flagged          : 4                                                 




Validation Rules Summary






Rule Type
Criteria






Pricing Thresholds
Max price per item as per contract




Required Fields
SKU, Product Name, Price, Category, Unit of Measure




Approved Categories
Must fall under approved mappings (e.g., Hand Tools, Helmets)




Description Standards
≥ 20 characters, no "N/A", "TBD", etc.








Item-by-Item Compliance Table






Item ID
Price Check
Required Fields
Category Validity
Description Validity
Final Compliance






item_001
Within limit
Complete
Valid
Compliant
Passed




item_002
\$105 > \$95
Complete
Valid
Compliant
Failed




item_003
Within limit
Complete
Valid
Compliant
Passed




item_004
Within limit
Complete
Valid
Compliant
Passed




item_005
Within limit
Missing UOM
Valid
Compliant
Failed




item_006
Within limit
Complete
Valid
Compliant
Passed




item_007
Within limit
Complete
Valid
Compliant
Passed




item_008
\$130 > \$120
Complete
Valid
Compliant
Failed




item_009
Within limit
Complete
Valid
Contains "TBD"
Failed




item_010
Within limit
Complete
Valid
Compliant
Passed








Flagged Item Breakdown






Item ID
Compliance Issue
Details






item_002
Pricing Violation
Submitted: \$105; Allowed: \$95




item_005
Missing Required Field
Unit of Measure is missing




item_008
Pricing Violation
Submitted: \$130; Allowed: \$120




item_009
Description Violation
Contains "TBD"; Description too short (< 20 characters)








Recommendations






Item ID
Recommendation






item_002
Contact supplier to revise price to ≤ \$95 or provide exception justification.




item_005
Request supplier to fill in "Unit of Measure" field for accurate catalog ingestion.




item_008
Renegotiate price or exclude item if above \$120 limit is non-negotiable.




item_009
Revise product description to meet standards: ≥20 characters, no "TBD" or "N/A".

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