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About the Agent
The Debit Memo Verification Agent simplifies the reconciliation process by automatically pulling debit memos from integrated third-party systems and cross-checking them against original invoices, utilizing GenAI. By identifying discrepancies in amounts, items, or terms, it significantly reduces the need for manual checks, improving billing precision and efficiency. Inconsistencies are flagged for review, enabling the billing team to address issues promptly and ensuring that records remain accurate and up-to-date. This minimizes discrepancies and fosters smoother financial operations.
Designed for seamless integration with existing enterprise systems and third-party platforms, the agent ensures a continuous, automated flow of data, streamlining the reconciliation process. This integration supports real-time updates, ensuring that all relevant information is synced without manual intervention, further enhancing operational efficiency. Incorporating a human feedback loop, the agent allows the billing team to provide valuable input, continuously refining the agent's performance. This iterative feedback process helps the agent adapt to evolving billing scenarios, optimizing the verification process over time and ensuring sustained accuracy.
Accuracy
TBD
Speed
TBD
Input Data Set
Sample of data set required for Debit Memo Verification Agent:
| memo_id | invoice_reference | date | amount | items | terms | description |
|---|---|---|---|---|---|---|
| DM12345 | INV1001 | 2024-01-15 | 2500 | Product A: 5 units | Net 30 | Adjustment for returned items |
| DM12346 | INV1002 | 2024-01-17 | 500 | Product B: 2 units | Net 45 | Price adjustment due to promotion |
| DM12347 | INV1003 | 2024-01-20 | 1500 | Product C: 10 units | Net 30 | Correcting initial overcharge |
| DM12348 | INV1004 | 2024-01-22 | 1200 | Product A: 4 units; Product D: 1 unit | Net 60 | Volume discount adjustment |
| DM12349 | INV1005 | 2024-01-25 | 3000 | Product B: 6 units | Net 30 | Seasonal discount applied |
| DM12350 | INV1006 | 2024-01-30 | 450 | Product C: 1 unit | Net 45 | Incorrect tax charge correction |
| DM12351 | INV1007 | 2024-02-02 | 750 | Product E: 3 units | Net 30 | Price match adjustment |
| DM12352 | INV1008 | 2024-02-05 | 950 | Product D: 2 units | Net 60 | Adjusted for early payment |
| DM12353 | INV1009 | 2024-02-10 | 1400 | Product F: 4 units | Net 30 | Warranty claim adjustment |
| DM12354 | INV1010 | 2024-02-15 | 1600 | Product B: 3 units; Product C: 5 units | Net 45 | Adjustment due to billing error |
| invoice_number | date | billed_amount | items | terms |
|---|---|---|---|---|
| INV1001 | 2024-01-10 | 2500 | Product A: 5 units | Net 30 |
| INV1002 | 2024-01-15 | 550 | Product B: 2 units | Net 45 |
| INV1003 | 2024-01-18 | 1600 | Product C: 10 units | Net 30 |
| INV1004 | 2024-01-20 | 1300 | Product A: 4 units; Product D: 1 unit | Net 60 |
| INV1005 | 2024-01-23 | 3000 | Product B: 6 units | Net 30 |
| INV1006 | 2024-01-28 | 450 | Product C: 1 unit | Net 45 |
| INV1007 | 2024-01-30 | 800 | Product E: 3 units | Net 30 |
| INV1008 | 2024-02-03 | 950 | Product D: 2 units | Net 60 |
| INV1009 | 2024-02-08 | 1500 | Product F: 4 units | Net 30 |
| INV1010 | 2024-02-12 | 1600 | Product B: 3 units; Product C: 5 units | Net 45 |
Deliverable Example
Sample output delivered by the Debit Memo Verification Agent:
Debit Memo Verification Report
Generated on: 2024-02-15
Overview
This report verifies debit memos against invoices to ensure accurate billing records. Entries with mismatches in amount, items, or terms have been flagged for further review.
1. Matched Entries
The following debit memos have matched perfectly with their respective invoices, showing consistency in amounts, items, and terms.
| Memo ID | Invoice Reference | Amount | Items | Terms |
|---|---|---|---|---|
| DM12345 | INV1001 | 2500 | Product A: 5 units | Net 30 |
| DM12349 | INV1005 | 3000 | Product B: 6 units | Net 30 |
| DM12350 | INV1006 | 450 | Product C: 1 unit | Net 45 |
| DM12352 | INV1008 | 950 | Product D: 2 units | Net 60 |
| DM12354 | INV1010 | 1600 | Product B: 3 units; Product C: 5 units | Net 45 |
2. Flagged Entries
The following entries have inconsistencies in amounts, items, or terms and require manual review to ensure billing accuracy.
| Memo ID | Invoice Reference | Debit Memo Amount | Invoice Amount | Discrepancy |
|---|---|---|---|---|
| DM12346 | INV1002 | 500 | 550 | Amount discrepancy due to promotional price adjustment |
| DM12347 | INV1003 | 1500 | 1600 | Initial overcharge correction noted on memo |
| DM12348 | INV1004 | 1200 | 1300 | Volume discount adjustment differs from invoice |
| DM12351 | INV1007 | 750 | 800 | Price match adjustment not reflected on invoice |
| DM12353 | INV1009 | 1400 | 1500 | Warranty claim adjustment missing in invoice records |
3. Summary of Discrepancies
A total of 5 mismatches were found. It is recommended to review these flagged entries and align them with the invoice records or adjust the debit memo amounts to match the documented terms. This will help maintain accurate billing records and avoid further discrepancies.
End of Report
