Manufacturing
Logistics
Real Estate
Retail
Finance
Healthcare
Hospitality
Automotive
About the Agent
Accounts Payable (AP) teams often face challenges in maintaining complete and accurate inquiry records. Manual logging, inconsistent documentation, and fragmented data across systems make it difficult to demonstrate compliance and respond efficiently to internal or external audit requests. These gaps increase operational risk, consume valuable time, and can result in compliance penalties.The Inquiry Audit Compliance Agent addresses this by automatically capturing, validating, and securing every inquiry-related interaction across the AP function. Drawing from inquiry logs, user activity records, supplier communications, and audit correspondence, the agent consolidates all structured and unstructured data into a unified record. It applies validation checks against policy and regulatory standards, ensuring each entry is complete, consistent, and auditable.By centralizing inquiry data and maintaining an immutable audit trail, the agent provides transparent, always-available visibility into all AP interactions. The result is stronger compliance control, reduced manual workload, faster audit readiness, and a single source of truth for all inquiry-related activities—supporting both operational efficiency and regulatory assurance.
Accuracy
TBD
Speed
TBD
Input Data Set
Sample of data set required for Inquiry Audit Compliance Agent:
From: receivables@apexsolutions.com To: ap@innovatecorp.com Date: 2023-10-26 10:15 AM EST Subject: Inquiry Regarding Invoice INV-2024-8851 - Outstanding Payment
Dear InnovateCorp Accounts Payable Team,
I hope this email finds you well.
We are writing to follow up on the payment status for Invoice INV-2024-8851, issued on September 15, 2023, for the amount of $22,450.00. The due date for this payment was October 15, 2023.
Our records indicate that this invoice remains outstanding. Could you please provide an update on the status of this payment? If the payment has already been processed, please provide the transaction details, including the payment date and reference number.
Attached is a copy of the invoice for your reference.
We appreciate your prompt attention to this matter.
Best regards,
David Chen Accounts Receivable Apex Solutions +1 (555) 123-4567
Deliverable Example
Sample output delivered by the Inquiry Audit Compliance Agent:
AP Inquiry Audit & Compliance Log
Date Generated: 2024-10-26
| Log ID | Inquiry Case ID | Source | Sender / Initiator | Recipient / AP Contact | Invoice ID | Amount ($) | Inquiry Type | Timestamp (UTC) | Compliance Status | Next Steps / Remediation | Record Hash (SHA-256) |
|---|---|---|---|---|---|---|---|---|---|---|---|
| IACL-20241026-00101 | AP-CASE-1001 | finance@bluehorizon.com | ap@innovatecorp.com | INV-2024-8801 | 18,750.00 | Payment Clarification | 2026-10-10 08:30:12 | PASS | Invoice parsed and archived; no action required | a3b1c8f2e96d04...7a8b3e5d1c2f0a | |
| IACL-20241026-00102 | AP-CASE-1002 | ERP System | System Alert | ap@innovatecorp.com | INV-2024-8872 | 15,200.00 | Invoice Discrepancy | 2026-10-11 14:22:47 | FAIL - SOX-404 | Escalate to AP Manager; ensure ledger entry correction and re-log | b4d2c9e3f07e15...8c9d4f6e2d3f1b1 |
| IACL-20241026-00103 | AP-CASE-1003 | Supplier Portal | portaluser@globallogistics.com | ap@innovatecorp.com | INV-2024-8901 | 8,750.00 | GRN Missing | 2026-10-12 11:37:05 | PASS | Request missing GRN from warehouse and update log | c5e3d0f4g18f26...9d0e5g7h3f4g2c2 |
| IACL-20241026-00104 | AP-CASE-1004 | vendor@omnienergy.com | ap@innovatecorp.com | INV-2024-8925 | 12,400.00 | PO Mismatch | 2026-10-13 16:42:33 | FAIL - PII | Redact unauthorized personal data; re-ingest the email securely | d6f4e1g5h29g37...0e1f6h8i4g5h3d3 | |
| IACL-20241026-00105 | AP-CASE-1005 | Chat / Collaboration | jdoe@innovatecorp.com | ap@innovatecorp.com | INV-2024-8930 | 5,500.00 | Coding / Policy Clarification | 2024-10-15 10:55:18 | PASS | No action required | e7g5f2h6i30h48...1f2g7i9j5h6i4e4 |
| IACL-20241026-00106 | AP-CASE-1006 | billing@nextgenlabs.com | ap@innovatecorp.com | INV-2024-8942 | 18,300.00 | Payment Discrepancy | 2026-10-16 12:20:45 | FAIL - Retention Policy | Tag record correctly for retention; archive per policy FIN-POL-007 | f8h6g3i7j41i59...2g3h8j0k6i7j5f5 | |
| IACL-20241026-00107 | AP-CASE-1007 | ERP System | System Alert | ap@innovatecorp.com | INV-2024-8955 | 9,750.00 | Late Submission | 2026-10-17 09:45:33 | PASS | Notify supplier of overdue submission; update SLA log | g9i7h4j8k52j60...3h4i9k1l7j8i6g6 |
| IACL-20241026-00108 | AP-CASE-1008 | Supplier Portal | portaluser@techtronics.com | ap@innovatecorp.com | INV-2024-8967 | 14,900.00 | Amount Discrepancy | 2026-10-18 13:50:12 | PASS | Cross-check invoice vs. PO; resolve discrepancy | h0j8i5k9l63k71...4i5j0l2m8k9j7h7 |
| IACL-20241026-00109 | AP-CASE-1009 | vendor@greenlogistics.com | ap@innovatecorp.com | INV-2024-8980 | 6,850.00 | Approval Pending | 2026-10-19 11:15:50 | FAIL - SOX-404 | Request approval documentation; re-log in audit system | i1k9j6l0m74l82...5j6k3m0n9l0k8i8 | |
| IACL-20241026-00110 | AP-CASE-1010 | Chat / Collaboration | mwilson@innovatecorp.com | ap@innovatecorp.com | INV-2024-8991 | 11,200.00 | PO / Invoice Alignment | 2026-10-20 15:42:18 | PASS | No further action | j2l0k7m1n85m93...6k7l4n1o0m1l9j9 |
| IACL-20241026-00111 | AP-CASE-1011 | receivables@apexsolutions.com | ap@innovatecorp.com | INV-2024-8851 | 22,450.00 | Payment Status Request | 2026-10-26 15:15:00 | PASS | Invoice attached and parsed; archived in immutable log | k3m1l8n2o96n04...7l9m6o2p1n2o0k0 |
Inquiry Resolution Agent
Generates personalized resolution summaries and delivers timely notifications to efficiently close accounts payable inquiries.
Inquiry Audit Compliance Agent
Automatically records, secures, and validates all accounts payable inquiries to maintain continuous audit compliance and traceability.
AP Exception Response Optimization Agent
Streamlines triage, compliance validation, and routing for AP exceptions to accelerate accurate and consistent resolution.
Regulatory Drafting and Communication Agent
Generates compliant regulatory filings and vendor notifications for 1099 and escheatment, reducing manual effort and ensuring accuracy.
Policy Compliance Intelligence Agent
Validates AP and P-Card transactions against policies, thresholds, and documentation rules, surfacing noncompliance and accelerating period-end close.
Period End Data Validation Agent
Validates, normalizes, and consolidates AP data to ensure accurate and reliable period-end close reporting.