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Agents Invoice Verification Intelligence Agent
Invoice Verification Intelligence Agent Icon

Invoice Verification Intelligence Agent

Validates supplier identity and invoice data integrity, alerting suppliers to correct errors before entry.

Accounts Payable teams often face challenges with high volumes of erroneous, incomplete, or fraudulent invoices, leading to payment delays, repeated manual reviews, and increased compliance risk. Traditional verification processes rely heavily on back-and-forth communication with suppliers and time-consuming data checks, reducing operational efficiency and slowing invoice processing.

The Invoice Verification Intelligence Agent streamlines and strengthens the verification stage by combining supplier identity validation, invoice data accuracy checks, and discrepancy communication into a single, automated workflow. Leveraging external supplier submissions alongside internal data sources such as the Vendor Master, invoice records, and correspondence history, the agent cross-references and validates invoice details, promptly flags mismatches, and facilitates rapid supplier self-correction through a secure, guided interface.

By automating critical verification tasks, this agent significantly reduces manual intervention, accelerates invoice processing, enhances compliance, and ensures that only valid, audit-ready invoices proceed further in the AP workflow. The result is improved process accuracy, measurable cost savings, stronger supplier relationships, and a more resilient and efficient accounts payable operation.

Accuracy
TBD

Speed
TBD

Input Data Set

Sample of data set required for Invoice Verification Intelligence Agent:



Invoice Submission Data


    

  • Supplier Name: Quantum Dynamics LLC
    • 

  • Supplier ID: QD-4591
    • 

  • Invoice Number: INV-88173
    • 

  • Invoice Date: 
    • 

  • Purchase Order Number: APX-PO-9553
    • 

  • Due Date: 2023-11-15
    • 



Line Items:
| Description | Quantity | Unit Price | Total |
|-------------|----------|------------|-------|
| Q-Module Sensor Array | 5 | $250.00 | $1,250.00 |
| Calibration Service | 1 | $300.00 | $300.00 |


Totals:


    

  • Subtotal: $1,550.00
    • 

  • Tax (8%): $124.00
    • 

  • Total Amount Due: $1,684.00
    • 



Payment Details:


    

  • Bank Name: Summit Financial Group
    • 

  • Routing Number: 123456789
    • 

  • 

    Account Number: 9876543210
    

    •

Deliverable Example

Sample output delivered by the Invoice Verification Intelligence Agent:

Invoice Validation Report: INV-88173


Status: Validation Failed - Action Required


An automated analysis of the submitted invoice has identified several discrepancies that prevent processing. Please review and correct the errors listed below.




Summary of Findings






Field
Submitted Value
Status
Finding






Overall Status
-
Failed
Multiple critical errors detected.




Supplier Identity
Quantum Dynamics LLC (QD-4591)
Mismatch
Remittance details do not match Vendor Master file.




Data Integrity
Invoice Data
Failed
Missing required fields and calculation errors found.




PO Reference
APX-PO-9553
Mismatch
PO number not found or not associated with this supplier.








Detailed Error Breakdown


1. Mismatched Purchase Order Number


    

  • Error: The provided Purchase Order Number APX-PO-9553 is not a valid, open PO associated with 'Quantum Dynamics LLC' in our system.
    • 

  • Action: Please verify the PO number from your records and resubmit. Our records indicate PO APX-PO-9552 is open for this supplier.
    • 



2. Calculation Error


    

  • Error: There is a discrepancy between the calculated total and the submitted total.
      

    • Calculated Total: $1,674.00 (Subtotal $1,550.00 + Tax $124.00)
      • 

    • Submitted Total: $1,684.00
      • 

    

    • 

  • Action: Please correct the line items, tax, or total amount to ensure they reconcile.
    • 



3. Mismatched Banking Information


    

  • Error: The banking details (Account Number ending in 43210) provided on the invoice do not match the verified payment information on file in our Vendor Master. Payments will not be issued to unverified accounts.
    • 

  • Action: To update your banking information, please contact our Accounts Payable department directly via the secure supplier portal messaging system. Do not send updated bank details via email.
    • 



4. Missing Required Field


    

  • Error: The Invoice Date field is mandatory and was left blank.
    • 

  • Action: Please provide a valid invoice date.
    • 



Next Steps


Please correct all listed errors and resubmit the invoice through the supplier portal. Invoices with unresolved errors will be rejected and may result in payment delays.

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