Ensures audit-readiness and minimizes legal exposure by proactively monitoring all documents against retention policies and flagging non-compliant records in real-time.
Automate Compliance Monitoring
- Continuously scans document metadata against internal retention policies.
- Flags records at risk of non-compliance before deadlines pass.
- Generates auditable logs of all compliance checks and system actions.
- Validates records against both internal and external legal retention mandates.
Mitigate Audit & Legal Risk
- Provides real-time alerts on expiring records to prevent premature deletion.
- Maintains a secure, centralized repository of all compliance-related activities.
- Identifies and surfaces documents required for e-discovery or audits on demand.
- Analyzes unstructured audit narratives to identify emerging risk patterns.
Reduces operational expenses by eliminating manual compliance checks, preventing costly fines for non-compliance, and minimizing resource allocation for audits.
Eliminate Manual Labor
- Automates the process of checking document status and retention dates.
- Eliminates time spent manually aggregating data for compliance reports.
- Replaces physical storage and retrieval costs with digital management.
- Frees up AP staff to focus on strategic, value-added tasks.
Avoid Penalties & Fees
- Proactively identifies potential policy violations to avoid regulatory penalties.
- Ensures records are retained for the legally required duration, preventing fines.
- Streamlines audit preparation, reducing external consultant and auditor fees.
- Monitors third-party provider data to prevent over-retention and associated storage costs.
Empowers finance teams by replacing time-consuming manual searches and reporting with a unified, self-service dashboard for all record retention information.
Streamline Information Access
- Provides a centralized dashboard with real-time status for all documents.
- Enables instant search and retrieval of records based on any attribute.
- Presents compliance status and upcoming deadlines in a single, intuitive view.
- Consolidates fragmented exception reporting into one unified interface.
Accelerate Exception Handling
- Automatically surfaces compliance exceptions without manual investigation.
- Alerts relevant stakeholders instantly when an issue requires attention.
- Provides contextual data to resolve exceptions quickly and accurately.
- Routes exceptions to the appropriate owner for swift resolution.