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Agents Policy Update Notification Agent

Policy Update Notification Agent

Sends notifications to employees when company policies are updated, summarizing the changes and linking to the revised documents.

About the Agent

The Policy Update Notification Agent automates the communication process when company policies are updated, ensuring that all employees are informed promptly and accurately. This agent monitors updates in the company’s policy repository and sends out notifications to relevant employees, summarizing key changes and providing links to the updated documents. By delivering clear and concise summaries, the agent ensures that employees are aware of policy revisions without needing to sift through lengthy documents. The Policy Update Notification Agent helps maintain compliance and accountability by ensuring that employees have easy access to the latest policies. This agent also records acknowledgment of policy updates, making it easier for HR to track which employees have reviewed the changes. By automating this process, HR teams can improve the efficiency of compliance communication and reduce the risk of employees being uninformed about critical policy updates.

Accuracy
TBD

Speed
TBD

Input Data Set

Sample of data set required for Policy Update Notification Agent:

employee_idemployee_namedepartmentroleemail
EMP1001Sarah ThompsonHRHR Specialistsarah.thompson@carelon.com
EMP1002James ChenITIT Support Engineerjames.chen@carelon.com
EMP1003Maria GarciaLegalLegal Advisormaria.garcia@carelon.com
EMP1004Liam O’ReillyOperationsOperations Managerliam.oreilly@carelon.com
EMP1005Emma PatelFinanceFinancial Analystemma.patel@carelon.com
EMP1006Noah DavisSalesAccount Managernoah.davis@carelon.com
EMP1007Olivia LopezMarketingContent Strategistolivia.lopez@carelon.com
EMP1008Ethan WilsonEngineeringSoftware Engineerethan.wilson@carelon.com
EMP1009Mia BakerComplianceCompliance Officermia.baker@carelon.com
EMP1010Lucas MartinezCustomer ServiceCustomer Success Replucas.martinez@carelon.com
policy_idpolicy_titleupdate_datechange_summarydocument_link
POL1001Data Privacy Policy1/10/2024Extended data retention periods and updated user access guidelines.https://carelon.com/policies/data-privacy
POL1002Remote Work Policy1/15/2024Added guidelines for equipment usage, home office reimbursement, and safety.https://carelon.com/policies/remote-work
POL1003Code of Conduct1/18/2024Revised acceptable behavior standards and reporting procedures.https://carelon.com/policies/code-of-conduct
POL1004Health and Safety Policy1/20/2024Enhanced emergency protocols and first aid requirements.https://carelon.com/policies/health-safety
POL1005Time Off Policy1/25/2024Updated procedures for vacation requests and sick leave eligibility.https://carelon.com/policies/time-off
POL1006Dress Code Policy1/30/2024Adjusted dress guidelines to align with client-facing roles.https://carelon.com/policies/dress-code
POL1007IT Security Policy2/1/2024Strengthened password policies and mandatory security training.https://carelon.com/policies/it-security
POL1008Equal Opportunity Policy2/5/2024New policies promoting diversity and inclusion across teams.https://carelon.com/policies/equal-opportunity
POL1009Expense Reimbursement Policy2/8/2024Defined eligible expenses and streamlined reimbursement process.https://carelon.com/policies/expense-reimbursement
POL1010Social Media Policy2/10/2024Updated guidelines for professional and personal social media usage.https://carelon.com/policies/social-media

Deliverable Example

Sample output delivered by the Policy Update Notification Agent:

Policy Update Notification


To: Sarah Thompson (HR Specialist)

From: Policy Update Notification Agent

Date: 2024-01-11

Subject: Important Update: Data Privacy Policy




Dear Sarah,


We would like to inform you that the Data Privacy Policy has been recently updated. As part of our ongoing commitment to data security and privacy, we've extended data retention periods and clarified user access guidelines.


Key Changes:


    

  • Extended Data Retention: Updated retention periods to better align with compliance requirements.
    • 

  • User Access: Enhanced guidelines on user access levels to improve data security.
    • 



Please review the updated policy to ensure you are fully informed of the changes. Click the link below to access the revised document:


Data Privacy Policy


Acknowledgment:


To confirm that you have reviewed this update, please log into the employee portal and mark this policy update as "Acknowledged."


If you have any questions regarding this policy change, feel free to reach out to the HR department.


Thank you for your attention to these important updates.


Best regards,

Policy Update Notification Agent