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Agents Enrollment Coordinator Agent
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Enrollment Coordinator Agent

Automates team-based training enrollments by integrating with the LMS to register employees, assign schedules, and update rosters in real time.

About the Agent

Enrollment Coordinator Agent, developed by ZBrain, is an enterprise automation solution designed to simplify and scale employee training enrollment across departments. In large organizations where timely and accurate training assignments are critical—especially for onboarding, compliance, or role-specific programs. It ensures that training plans are executed smoothly and consistently across diverse teams, with minimal manual effort.

Technically, the agent integrates directly with Learning Management Systems (LMS) to automate the enrollment of users into appropriate training programs. Based on input from HR or program managers, it intelligently maps employees to courses according to roles, teams, or learning schedules. The agent updates the LMS, including managing training rosters, assigning cohorts, and registering sessions. It also maintains accurate records of all enrollment actions and can trigger system-level notifications to inform relevant stakeholders of successful enrollments.

By automating training coordination, the Enrollment Coordinator Agent improves accuracy, reduces administrative workload, and ensures faster execution of learning initiatives. It enables HR and L&D teams to scale training operations without scaling effort—supporting consistent learning experiences and compliance across the organization. The result is a streamlined, reliable process that enhances employee readiness and aligns enterprise learning with business needs.

Accuracy
TBD

Speed
TBD

Input Data Set

Sample of data set required for Enrollment Coordinator Agent:

    

  • Enrollment Request ID: EC-REQ-20250510-001
    • 

  • Requestor Department: Human Resources
    • 

  • Requestor Email: sandra.chen@nexuscorp.com
    • 

  • Enrollment Date: 2025-05-15
    • 

  • Notification Recipients: training.admin@nexuscorp.com, hr.ops@nexuscorp.com
    • 

  • Employee Data Source Label: employees_for_training_Q2_2025
    • 



2. Employee Data






Employee ID
First Name
Last Name
Email
Department
Job Role
Manager ID
Location






VD-1001
Robert
Johnson
robert.j@veridiandyn.com
Engineering
Software Engineer
MGR-001
Seattle




VD-1002
Susan
Davis
susan.d@veridiandyn.com
HR
HR Business Partner
MGR-002
New York




VD-1003
William
Martinez
william.m@veridiandyn.com
Sales
Regional Sales Manager
MGR-003
Chicago




VD-1004
Elizabeth
Taylor
elizabeth.t@veridiandyn.com
Legal
Legal Counsel
MGR-004
Washington D.C.




VD-1005
James
White
james.w@veridiandyn.com
IT Services
Network Administrator
MGR-005
Austin




VD-1006
Maria
Garcia
maria.g@veridiandyn.com
Engineering
Senior Software Engineer
MGR-001
Seattle




VD-1007
Charles
Lee
charles.l@veridiandyn.com
HR
Talent Acquisition Lead
MGR-002
New York




VD-1008
Sophia
Kim
sophia.k@veridiandyn.com
Finance
Senior Financial Analyst
MGR-006
Boston






3. Training Program Mapping






Criterion Type
Criterion Value
Required Training Program Name
LMS Course ID
Due Date






Job Role
Software Engineer
Data Security Protocol 2025
DSP-2025-002
2025-06-30




Job Role
HR Business Partner
VD Employee Onboarding
VDE-ONB-001
2025-06-01




Job Role
Regional Sales Manager
Sales Mastery Workshop
SMW-SAL-004
2025-07-15




Job Role
Legal Counsel
Legal Compliance Fundamentals
LCF-LEG-005
2025-07-31




Job Role
Network Administrator
Advanced Cloud Deployment
ACD-IT-003
2025-08-15




Department
HR
Project Management Essentials
PME-OPS-007
2025-09-30




Job Role
Senior Financial Analyst
Financial Reporting Excellence
FRE-FIN-006
2025-08-01




Job Role
Senior Software Engineer
Leadership Development Program
LDP-ENG-008
2025-09-15

Deliverable Example

Sample output delivered by the Enrollment Coordinator Agent:

Enrollment Summary


    

  • Request ID: VD-HR-LMS-20250512-Batch01
    • 

  • Overall Status: Completed with Warnings
    • 

  • Total Employees Processed: 8
    • 

  • Total Enrollments Attempted: 10
    • 

  • Total Enrollments Successful: 8
    • 

  • Total Enrollments Failed: 1
    • 

  • Total Already Enrolled: 1
    • 

  • Notification Status: Notifications sent successfully.
    • 



Detailed Enrollment Outcomes






Employee ID
Employee Name
Training Program Name
LMS Course ID
Enrollment Status
Message






VD-1001
Robert Johnson
Data Security Protocol 2025
DSP-2025-002
Enrolled
Successfully enrolled.




VD-1002
Susan Davis
VD Employee Onboarding
VDE-ONB-001
Enrolled
Successfully enrolled.




VD-1002
Susan Davis
Project Management Essentials
PME-OPS-007
Enrolled
Successfully enrolled (department-wide program).




VD-1003
William Martinez
Sales Mastery Workshop
SMW-SAL-004
Enrolled
Successfully enrolled.




VD-1004
Elizabeth Taylor
Legal Compliance Fundamentals
LCF-LEG-005
Enrolled
Successfully enrolled.




VD-1005
James White
Advanced Cloud Deployment
ACD-IT-003
LMS API Error
Enrollment failed: LMS API returned 'User Not Found'.




VD-1006
Maria Garcia
Data Security Protocol 2025
DSP-2025-002
Already Enrolled
Employee is already enrolled in this course.




VD-1006
Maria Garcia
Leadership Development Program
LDP-ENG-008
Enrolled
Successfully enrolled.




VD-1007
Charles Lee
VD Employee Onboarding
VDE-ONB-001
Enrolled
Successfully enrolled.




VD-1008
Sophia Kim
Financial Reporting Excellence
FRE-FIN-006
Enrolled
Successfully enrolled.

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