About the Agent

ZBrain SCM Procurement Policy Advisor Agent is a specialized solution designed for procurement teams seeking to simplify access to policy guidance. In most organizations, policy information is scattered across documents, wikis, and emails, making it difficult to quickly find accurate answers to routine queries. This agent addresses these challenges by centralizing policy knowledge and automating the retrieval of compliant, up-to-date guidance across the procurement lifecycle.

Once deployed, the agent ingests enterprise procurement documents including policy manuals, standard operating procedures, FAQs, and contract templates. Powered by a large language model, it interprets natural language questions, breaks down multi-layered queries, and retrieves precise, context-aware answers. Each response is traceable to its source document, ensuring accuracy, auditability, and policy alignment.

By automating the delivery of policy-backed answers, the agent significantly reduces manual effort, shortens response times, and ensures users receive accurate, compliant guidance for every procurement scenario. It enables faster purchasing decisions, reduces dependency on manual SME intervention, and enforces consistency in how policy is interpreted and applied across teams. This enables procurement teams to focus on strategic initiatives, minimize operational risk, and drive consistent, efficient processes across the organization.

Accuracy
TBD

Speed
TBD

Input Data Set

Sample of data set required for SCM Procurement Policy Advisor Agent:

Procurement Policy Questions

Do I need CSSAP approval before refreshing a laptop? Is a sourcing event required to hire an independent contractor under $50,000? When can I refresh my laptop and do I need a contract to order a laptop?

Deliverable Example

Sample output delivered by the SCM Procurement Policy Advisor Agent:

Procurement Policy Responses

Do I need CSSAP approval before refreshing a laptop?

This topic is not covered in the current procurement policy documents.

Is a sourcing event required to hire an independent contractor under $50,000?

A sourcing event is not required to hire an independent contractor under $50,000. However, procurement review is always required, and a contract is necessary for all transactions involving independent contractors.

When can I refresh my laptop?

You may refresh your laptop as follows: Windows Desktops/Laptops can be refreshed every three years, and Apple Desktops/Macbooks can be refreshed every four years. These are the minimum corporate guidelines.

Do I need a contract to order a laptop?

There is no contract requirement when ordering standard issue laptops in Procurement Cloud. However, for non-standard laptop requests, a contract is required for transactions of $100,000 or more.

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SCM Procurement Policy Advisor Agent