Manufacturing
Logistics
Real Estate
Retail
Finance
Healthcare
Hospitality
Automotive
About the Agent
Sales Outreach Scheduler Agent, developed by ZBrain, is designed to optimize outbound email delivery timing across diverse prospect lists. In high-velocity sales environments, where reaching leads at the right moment can significantly influence engagement, this agent ensures each email is dispatched at an individually optimized time. It factors in recipient time zones and inferred availability patterns—allowing sales teams to focus on messaging while timing is handled intelligently behind the scenes.
At a technical level, it integrates seamlessly with enterprise email platforms like Gmail and Microsoft 365, dynamically queuing and dispatching emails based on the calculated send times. To maintain sender reputation and maximize inbox placement, the agent enforces throttled batching, monitors domain health, and respects sending limits—mitigating the risks associated with high-volume outreach.
By intelligently timing outreach based on behavioral insights and automated delivery controls, the Outreach Scheduler Agent improves both message visibility and engagement outcomes. Sales organizations benefit from higher open and reply rates, improved domain reputation, and accelerated lead conversion—all while eliminating the need for manual send-time coordination. As a result, the agent enables teams to scale personalized, high-impact outreach while maintaining compliance and deliverability standards.
Accuracy
TBD
Speed
TBD
Input Data Set
Sample of data set required for Outreach Scheduler Agent:
1. Prospect List
| Prospect ID | First Name | Last Name | Email Address | Company | Job Title | Time Zone (IANA) | Preferred Language |
|---|---|---|---|---|---|---|---|
| PROS001 | Olivia | Chen | olivia.c@innovatech.com | Innovatech Solutions | Operations Manager | America/New_York | English |
| PROS002 | Ben | Davies | ben.d@quantumcorp.net | Quantum Corp | Business Analyst | Europe/London | English |
| PROS003 | Sofia | Garcia | sofia.g@globalaxis.io | Global Axis | IT Director | America/Los_Angeles | Spanish |
| PROS004 | Liam | O'Connell | liam.o@futurewave.org | FutureWave | Operations Director | Europe/Dublin | English |
| PROS005 | Aisha | Khan | aisha.k@synapticlabs.co | Synaptic Labs | Data Scientist | Asia/Kolkata | English |
| PROS006 | David | Miller | david.m@alphacon.biz | AlphaCon Solutions | IT Manager | America/Chicago | English |
| PROS007 | Lena | Schmidt | lena.s@techgmbh.de | Tech Solutions GmbH | Operations Lead | Europe/Berlin | German |
| PROS008 | Carlos | Rossi | carlos.r@venturacap.it | Ventura Capital | Business Intelligence Mgr | Europe/Rome | Italian |
| PROS009 | Emily | White | emily.w@dynamixinc.com | Dynamix Inc. | Operations Analyst | America/New_York | English |
| PROS010 | Arjun | Singh | arjun.s@visionary.co.in | Visionary Technologies | Business Analyst | Asia/Kolkata | English |
| PROS011 | Chloe | Dubois | chloe.d@innovatech.fr | Innovatech France | IT Systems Admin | Europe/Paris | French |
| PROS012 | Max | Keller | max.k@datacore.ch | DataCore Solutions | Operations Director | Europe/Zurich | German |
| PROS013 | Isabella | Silva | isabella.s@stratagem.com.br | Stratagem Consultoria | Business Analyst | America/Sao_Paulo | Portuguese |
| PROS014 | Hiroshi | Tanaka | hiroshi.t@cybernet.jp | CyberNet | IT Security Manager | Asia/Tokyo | Japanese |
| PROS015 | Grace | Lee | grace.l@velocitylabs.sg | Velocity Labs | Operations Manager | Asia/Singapore | English |
| PROS016 | Marcus | Karlsson | marcus.k@nordicdata.se | Nordic Data Solutions | Business Intelligence | Europe/Stockholm | Swedish |
| PROS017 | Fatima | Al-Mansoori | fatima.a@deserttech.ae | Desert Tech Solutions | IT Infrastructure Lead | Asia/Dubai | Arabic |
| PROS018 | Sam | Roberts | sam.r@frontiercorp.net | Frontier Corporation | Operations Coordinator | America/Denver | English |
| PROS019 | Julia | Petrova | julia.p@innovations.ru | Innovations Group | Business Analyst | Europe/Moscow | Russian |
| PROS020 | Lucas | Costa | lucas.c@atlantictech.pt | Atlantic Technologies | IT Manager | Europe/Lisbon | Portuguese |
2. Product Details
| Product ID | Product Name | Key Benefit 1 | Key Benefit 2 | Target Persona |
|---|---|---|---|---|
| P01 | ApexFlow Automation | Streamlined Workflow | Reduced Manual Errors | Operations Managers |
| P02 | InsightPro Analytics | Actionable Business Insights | Predictive Forecasting | Business Analysts |
| P03 | SecureGuard VPN | Enhanced Data Security | Remote Access Resilience | IT Administrators |
3. Current Campaign Details
| Campaign ID | Campaign Name | Product ID | Email Subject Line | Sender Email | Reply-To Email | Target Job Titles (for this campaign) |
|---|---|---|---|---|---|---|
| C001 | Product Demo Invite | P01 | "Unlock Efficiency with ApexFlow Automation Demo" | sales@optimalsolutions.com | reply@optimalsolutions.com | Operations Manager, Operations Director, Operations Lead, Operations Analyst, Operations Coordinator |
| C002 | Whitepaper Offer | P02 | "New Insights: Your Guide to Advanced Analytics" | sales@optimalsolutions.com | reply@optimalsolutions.com | Business Analyst, Business Intelligence Mgr, Data Scientist, Business Intelligence |
| C003 | Security Solution Intro | P03 | "Enhance Your Data Security with SecureGuard VPN" | sales@optimalsolutions.com | reply@optimalsolutions.com | IT Director, IT Manager, IT Systems Admin, IT Security Manager, IT Infrastructure Lead |
4. Sales Representative Assignments & Preferences
| Sales Rep ID | Sales Rep Name | Email Platform |
|---|---|---|
| SR001 | Alex Johnson | Google Workspace |
| SR002 | Sarah Connor | Microsoft 365 |
Deliverable Example
Sample output delivered by the Outreach Scheduler Agent:
1. Calculated Optimal Send Times (Next 48 Hours)
All times are based on the recipient's local time zone.
| Prospect ID | Prospect Name | Calculated Optimal Send Time (Recipient Local Time) |
|---|---|---|
| PROS001 | Olivia Chen | 2025-05-20 10:45:00 (America/New_York) |
| PROS002 | Ben Davies | 2025-05-20 11:30:00 (Europe/London) |
| PROS003 | Sofia Garcia | 2025-05-20 14:15:00 (America/Los_Angeles) |
| PROS004 | Liam O'Connell | 2025-05-20 09:50:00 (Europe/Dublin) |
| PROS005 | Aisha Khan | 2025-05-21 10:10:00 (Asia/Kolkata) |
| PROS006 | David Miller | 2025-05-20 09:30:00 (America/Chicago) |
| PROS007 | Lena Schmidt | 2025-05-20 10:20:00 (Europe/Berlin) |
| PROS008 | Carlos Rossi | 2025-05-20 11:05:00 (Europe/Rome) |
| PROS009 | Emily White | 2025-05-20 11:10:00 (America/New_York) |
| PROS010 | Arjun Singh | 2025-05-21 11:45:00 (Asia/Kolkata) |
| PROS011 | Chloe Dubois | 2025-05-20 10:35:00 (Europe/Paris) |
| PROS012 | Max Keller | 2025-05-20 09:40:00 (Europe/Zurich) |
| PROS013 | Isabella Silva | 2025-05-20 13:00:00 (America/Sao_Paulo) |
| PROS014 | Hiroshi Tanaka | 2025-05-21 09:00:00 (Asia/Tokyo) |
| PROS015 | Grace Lee | 2025-05-21 10:55:00 (Asia/Singapore) |
| PROS016 | Marcus Karlsson | 2025-05-20 11:20:00 (Europe/Stockholm) |
| PROS017 | Fatima Al-Mansoori | 2025-05-21 10:00:00 (Asia/Dubai) |
| PROS018 | Sam Roberts | 2025-05-20 09:15:00 (America/Denver) |
| PROS019 | Julia Petrova | 2025-05-20 12:40:00 (Europe/Moscow) |
| PROS020 | Lucas Costa | 2025-05-20 10:00:00 (Europe/Lisbon) |
2. Scheduled Email Dispatches
| Scheduled UTC Time | Sales Rep ID | Prospect ID | Campaign ID | Product ID | Subject Line | Status |
|---|---|---|---|---|---|---|
| 2025-05-20 14:45:00 | SR001 | PROS001 | C001 | P01 | Unlock Efficiency with ApexFlow Automation Demo | Scheduled |
| 2025-05-23 14:45:00 | SR001 | PROS001 | C001 | P01 | Following up on ApexFlow: A Quick Question | Scheduled |
| 2025-05-20 10:30:00 | SR002 | PROS002 | C002 | P02 | New Insights: Your Guide to Advanced Analytics | Scheduled |
| 2025-05-24 10:30:00 | SR002 | PROS002 | C002 | P02 | Did You See Our Analytics Guide? | Scheduled |
| 2025-05-20 21:15:00 | SR001 | PROS003 | C003 | P03 | Enhance Your Data Security with SecureGuard VPN | Scheduled |
| 2025-05-25 21:15:00 | SR001 | PROS003 | C003 | P03 | Quick Thought on SecureGuard VPN for Your Team | Scheduled |
| 2025-05-20 08:50:00 | SR002 | PROS004 | C001 | P01 | Unlock Efficiency with ApexFlow Automation Demo | Scheduled |
| 2025-05-23 08:50:00 | SR002 | PROS004 | C001 | P01 | Following up on ApexFlow: A Quick Question | Scheduled |
| 2025-05-21 04:40:00 | SR001 | PROS005 | C002 | P02 | New Insights: Your Guide to Advanced Analytics | Scheduled |
| 2025-05-25 04:40:00 | SR001 | PROS005 | C002 | P02 | Did You See Our Analytics Guide? | Scheduled |
| 2025-05-20 14:30:00 | SR002 | PROS006 | C003 | P03 | Enhance Your Data Security with SecureGuard VPN | Scheduled |
| 2025-05-25 14:30:00 | SR002 | PROS006 | C003 | P03 | Quick Thought on SecureGuard VPN for Your Team | Scheduled |
| 2025-05-20 08:20:00 | SR001 | PROS007 | C001 | P01 | Unlock Efficiency with ApexFlow Automation Demo | Scheduled |
| 2025-05-23 08:20:00 | SR001 | PROS007 | C001 | P01 | Following up on ApexFlow: A Quick Question | Scheduled |
| 2025-05-20 10:05:00 | SR002 | PROS008 | C002 | P02 | New Insights: Your Guide to Advanced Analytics | Scheduled |
| 2025-05-24 10:05:00 | SR002 | PROS008 | C002 | P02 | Did You See Our Analytics Guide? | Scheduled |
| 2025-05-20 15:10:00 | SR001 | PROS009 | C001 | P01 | Unlock Efficiency with ApexFlow Automation Demo | Scheduled |
| 2025-05-23 15:10:00 | SR001 | PROS009 | C001 | P01 | Following up on ApexFlow: A Quick Question | Scheduled |
| 2025-05-21 06:15:00 | SR002 | PROS010 | C002 | P02 | New Insights: Your Guide to Advanced Analytics | Scheduled |
| 2025-05-25 06:15:00 | SR002 | PROS010 | C002 | P02 | Did You See Our Analytics Guide? | Scheduled |
| 2025-05-20 08:35:00 | SR001 | PROS011 | C003 | P03 | Enhance Your Data Security with SecureGuard VPN | Scheduled |
| 2025-05-25 08:35:00 | SR001 | PROS011 | C003 | P03 | Quick Thought on SecureGuard VPN for Your Team | Scheduled |
| 2025-05-20 07:40:00 | SR002 | PROS012 | C001 | P01 | Unlock Efficiency with ApexFlow Automation Demo | Scheduled |
| 2025-05-23 07:40:00 | SR002 | PROS012 | C001 | P01 | Following up on ApexFlow: A Quick Question | Scheduled |
| 2025-05-20 16:00:00 | SR001 | PROS013 | C002 | P02 | New Insights: Your Guide to Advanced Analytics | Scheduled |
| 2025-05-24 16:00:00 | SR001 | PROS013 | C002 | P02 | Did You See Our Analytics Guide? | Scheduled |
| 2025-05-21 00:00:00 | SR002 | PROS014 | C003 | P03 | Enhance Your Data Security with SecureGuard VPN | Scheduled |
| 2025-05-26 00:00:00 | SR002 | PROS014 | C003 | P03 | Quick Thought on SecureGuard VPN for Your Team | Scheduled |
| 2025-05-21 02:55:00 | SR001 | PROS015 | C001 | P01 | Unlock Efficiency with ApexFlow Automation Demo | Scheduled |
| 2025-05-24 02:55:00 | SR001 | PROS015 | C001 | P01 | Following up on ApexFlow: A Quick Question | Scheduled |
| 2025-05-20 10:20:00 | SR002 | PROS016 | C002 | P02 | New Insights: Your Guide to Advanced Analytics | Scheduled |
| 2025-05-24 10:20:00 | SR002 | PROS016 | C002 | P02 | Did You See Our Analytics Guide? | Scheduled |
| 2025-05-21 06:00:00 | SR001 | PROS017 | C003 | P03 | Enhance Your Data Security with SecureGuard VPN | Scheduled |
| 2025-05-26 06:00:00 | SR001 | PROS017 | C003 | P03 | Quick Thought on SecureGuard VPN for Your Team | Scheduled |
| 2025-05-20 15:15:00 | SR002 | PROS018 | C001 | P01 | Unlock Efficiency with ApexFlow Automation Demo | Scheduled |
| 2025-05-23 15:15:00 | SR002 | PROS018 | C001 | P01 | Following up on ApexFlow: A Quick Question | Scheduled |
| 2025-05-20 09:40:00 | SR001 | PROS019 | C002 | P02 | New Insights: Your Guide to Advanced Analytics | Scheduled |
| 2025-05-24 09:40:00 | SR001 | PROS019 | C002 | P02 | Did You See Our Analytics Guide? | Scheduled |
| 2025-05-20 09:00:00 | SR002 | PROS020 | C003 | P03 | Enhance Your Data Security with SecureGuard VPN | Scheduled |
| 2025-05-25 09:00:00 | SR002 | PROS020 | C003 | P03 | Quick Thought on SecureGuard VPN for Your Team | Scheduled |
3. Operational Summary
- Total Prospects Processed: 20
- Total Emails Scheduled: 20
- Sales Rep Daily Send Limits:
- SR001 (Alex Johnson): 10/50 emails scheduled (20%)
- SR002 (Sarah Connor): 10/45 emails scheduled (22.2%)
4. System Configuration & Constraints
- Current UTC Time: 2025-05-20 10:00:00
- Domain Health Status: Healthy
- Throttling Interval: 10 minutes
- Minimum Time Between Emails (Same Prospect): 48 hours
- Target Engagement Window: Weekdays, 09:00 - 17:00 (recipient's local time)
- Default Outreach Strategy: Prioritizes early to mid-morning delivery in the recipient's local time zone, adjusted for typical business rhythms and job role relevance.
- Compliance Check: All scheduled sends adhere to individual prospect 48-hour cool-down periods and configured daily limits
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