Manufacturing
Logistics
Real Estate
Retail
Finance
Healthcare
Hospitality
Automotive
About the Agent
Employee Offboarding Agent is a solution developed by ZBrain to streamline and standardize the employee exit process. Offboarding often involves fragmented coordination across HR, IT, payroll, and compliance teams, leading to delays, access control risks, and missed regulatory steps.
This agent mitigates those challenges by automating exit workflows, ensuring every departure, whether voluntary or involuntary, is handled consistently and in full compliance with organizational policies.
The agent is triggered by a termination event in the HR system and initiates a structured offboarding workflow. This includes notifying payroll, scheduling exit interviews, initiating final documentation, and generating task assignments for asset recovery and access revocation. Through secure APIs, it integrates seamlessly with enterprise systems such as identity management platforms, IT service management (ITSM) tools, and human capital management (HCM) software, enabling real-time coordination and status tracking across all involved departments.
By automating these processes, the Employee Offboarding Agent reduces manual workload, closes security gaps, and ensures timely, auditable handoffs. This results in a secure, compliant, and efficient offboarding lifecycle that scales across teams and regions.
Accuracy
TBD
Speed
TBD
Input Data Set
Sample of data set required for Employee Offboarding Agent:
Employee ID: EMP-78901
Employee Name: David Miller
Employee Email: david.miller@example.com
Department: Sales
Job Title: Regional Sales Manager
Manager ID: MGR-5432
Manager Name: Emily White
Termination Type: Voluntary Resignation
Last Day of Employment: 2025-07-25
Reason for Termination: Relocation to another state
Deliverable Example
Sample output delivered by the Employee Offboarding Agent:
Offboarding Process ID: OFF-2025-06-001-PROC
Termination ID: TO-2025-06-001
Status: In Progress
Initiated Timestamp: 2025-06-02T17:33:20Z
Tasks Generated:
| Task ID | Task Type | Assignee | Due Date | Status | Details |
|---|---|---|---|---|---|
| TASK-EXIT-INT-DM-001 | Schedule Exit Interview | HR Business Partner (Emily White's team) | 2025-07-18 | Pending | Scheduled a 45-minute exit interview with David Miller. Notification sent to all via Mail. |
| TASK-NOTIFY-PAYROLL-DM-001 | Notify Payroll | Payroll Department | 2025-06-02 | Completed | Notified Payroll for final pay, unused PTO, and benefits continuation for David Miller. |
| TASK-NOTIFY-IT-ACCESS-DM-001 | Notify IT - Access Revocation & Asset Collection | IT Operations | 2025-07-25 | Pending | Sent notification for revoking access and collecting assets on 2025-07-25. |
| TASK-HANDOVER-CLIENTS-DM-001 | Client Account & Pipeline Handover | Emily White (Manager) | 2025-07-20 | Pending | Ensuring handover of David Miller’s client accounts and sales pipeline. |
| TASK-BENEFITS-INFO-DM-001 | Provide Benefits Continuation Information | Benefits Specialist | 2025-07-10 | Pending | Send COBRA, 401k, and other benefits information to David Miller. |
Notifications Sent:
| Recipient | Type | Content |
|---|---|---|
| HR Business Partner | New Offboarding Case | New offboarding case for David Miller (EMP-78901), voluntary resignation. Schedule exit interview. |
| Payroll Department | Offboarding Notification | David Miller (EMP-78901) last day is 2025-07-25. Process final pay and benefits. |
| IT Operations | Offboarding Notification | Revoke access and collect assets for David Miller (EMP-78901) on 2025-07-25. |
| Emily White (Manager) | Offboarding Task Reminder | David Miller (EMP-78901) is offboarding. Complete handover by 2025-07-20. |
Employee Offboarding Agent
Detects employee termination events in the HRM system and automates key offboarding actions including exit interview scheduling and final payroll processing.
Employee Contracts Analysis Agent
Provides employees with clear, insightful explanations of their employment contract terms and conditions.
Employee Query Resolution Agent
A conversational AI agent that autonomously resolves routine HR-related employee queries and intelligently escalates unresolved or critical issues through ticket creation and routing.
Job Description Creation Agent
Generates precise, role-aligned job descriptions by leveraging ERP data and contextual user inputs.
Enrollment Coordinator Agent
Automates team-based training enrollments by integrating with the LMS to register employees, assign schedules, and update rosters in real time.
Engagement Data Consolidation Agent
Consolidates engagement survey data from multiple sources into a standardized, clean dataset, intelligently mapping schemas, enriches metadata, and flags anomalies for reliable downstream analysis.