Overdue Invoice Alert Agent

Automates reminder notifications for overdue invoices, maintaining cash flow and reducing outstanding dues.

About the Agent

The Overdue Invoice Alert Agent tracks unpaid invoices and sends timely reminders to customers based on preset intervals (e.g., 30, 60, 90 days). By automating the reminder process, this agent helps ensure that customers are informed of overdue payments, supporting consistent cash flow. The agent's alerts are customized to maintain professionalism and minimize delays in collections, providing visibility to the billing team on customer responsiveness and helping reduce accounts receivable balances.

Accuracy
TBD

Speed
TBD

Input Data Set

Sample of data set required for Overdue Invoice Alert Agent:

invoice_idcustomer_namecustomer_emaildue_dateamountstatusreminder_intervallast_reminder_date
INV2001Acme Corpfinance@acmecorp.com2024-06-015000Overdue302024-07-01
INV2002Global Industriesbilling@globalind.com2024-06-157500Overdue602024-08-15
INV2003NextGen Solutionsaccounts@nextgensol.com2024-05-203000Overdue902024-08-20
INV2004Prime Goodsaccounting@primegoods.com2024-06-254500Pending302024-07-25
INV2005Blue Sky Ltdfinance@bluesky.com2024-07-106200Overdue302024-08-10
INV2006Eco Solutionsinfo@ecosolutions.com2024-05-255100Overdue902024-08-25
INV2007Urban Visionsfinance@urbanvisions.com2024-07-152100Pending302024-08-15
INV2008Green Future Ltdbilling@greenfuture.com2024-06-056800Overdue602024-08-05
INV2009Tech Innovationsaccounts@techinnov.com2024-05-108100Overdue902024-08-10
INV2010Metro Suppliescontact@metrosupplies.com2024-06-207500Pending302024-07-20
invoice_idreminder_datereminder_intervalcustomer_response
INV20012024-07-0130None
INV20022024-08-1560Responded - Promise to pay
INV20032024-08-2090None
INV20042024-07-2530No response
INV20052024-08-1030None
INV20062024-08-2590Responded - In dispute
INV20082024-08-0560None
INV20092024-08-1090No response

Deliverable Example

Sample output delivered by the Overdue Invoice Alert Agent:

To: finance@acmecorp.com
From: billing@nextwavesolutions.com
Subject: Urgent Payment Reminder: Overdue Invoice INV2001 – Immediate Action Required


Dear Acme Corp Finance Team,

We hope this message finds you well. We are contacting you regarding an overdue payment on your account with NextWave Solutions. Our records show that Invoice INV2001, issued on June 1, 2024, remains unpaid and is now 30 days past due.

Invoice Details

  • Invoice Number: INV2001
  • Invoice Date: June 1, 2024
  • Due Date: July 1, 2024
  • Amount Due: $5,000.00
  • Payment Terms: Net 30

This invoice pertains to services rendered as outlined in our original agreement. As maintaining timely payments is essential to avoid any disruptions in service, we kindly ask for your immediate attention to this overdue balance.

Payment Options

For your convenience, we offer multiple secure payment options:

  1. Bank Transfer:
    Bank Name: First National Bank
    Account Name: NextWave Solutions, LLC
    Account Number: 123456789
    Routing Number: 987654321

  2. Credit Card:
    We accept Visa, MasterCard, and American Express. Please contact our billing department at billing@nextwavesolutions.com to process a credit card payment.

  3. Online Payment Portal:
    Access our secure portal here: NextWave Solutions Payment Portal

Next Steps

If you have already submitted payment, please disregard this notice. If not, we respectfully request that payment be submitted by September 1, 2024, to avoid additional reminders or potential late fees. Should there be any issues or questions regarding this invoice, please reach out to us promptly, and we would be happy to assist.

Maintaining a consistent cash flow is vital for sustaining our partnership, and we appreciate your cooperation. Your prompt payment will help us keep your account current and avoid any service disruptions.

Thank you for your immediate attention to this matter.

Warm regards,
Billing Department
NextWave Solutions
Email: billing@nextwavesolutions.com
Phone: (394) 555-7150


This is an automated reminder generated by NextWave Solutions’ Overdue Invoice Alert Agent.