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The Overdue Invoice Alert Agent tracks unpaid invoices and sends timely reminders to customers based on preset intervals (e.g., 30, 60, 90 days). By automating the reminder process, this agent helps ensure that customers are informed of overdue payments, supporting consistent cash flow. The agent's alerts are customized to maintain professionalism and minimize delays in collections, providing visibility to the billing team on customer responsiveness and helping reduce accounts receivable balances.
Accuracy
TBD
Speed
TBD
Sample of data set required for Overdue Invoice Alert Agent:
invoice_id | customer_name | customer_email | due_date | amount | status | reminder_interval | last_reminder_date |
---|---|---|---|---|---|---|---|
INV2001 | Acme Corp | finance@acmecorp.com | 2024-06-01 | 5000 | Overdue | 30 | 2024-07-01 |
INV2002 | Global Industries | billing@globalind.com | 2024-06-15 | 7500 | Overdue | 60 | 2024-08-15 |
INV2003 | NextGen Solutions | accounts@nextgensol.com | 2024-05-20 | 3000 | Overdue | 90 | 2024-08-20 |
INV2004 | Prime Goods | accounting@primegoods.com | 2024-06-25 | 4500 | Pending | 30 | 2024-07-25 |
INV2005 | Blue Sky Ltd | finance@bluesky.com | 2024-07-10 | 6200 | Overdue | 30 | 2024-08-10 |
INV2006 | Eco Solutions | info@ecosolutions.com | 2024-05-25 | 5100 | Overdue | 90 | 2024-08-25 |
INV2007 | Urban Visions | finance@urbanvisions.com | 2024-07-15 | 2100 | Pending | 30 | 2024-08-15 |
INV2008 | Green Future Ltd | billing@greenfuture.com | 2024-06-05 | 6800 | Overdue | 60 | 2024-08-05 |
INV2009 | Tech Innovations | accounts@techinnov.com | 2024-05-10 | 8100 | Overdue | 90 | 2024-08-10 |
INV2010 | Metro Supplies | contact@metrosupplies.com | 2024-06-20 | 7500 | Pending | 30 | 2024-07-20 |
invoice_id | reminder_date | reminder_interval | customer_response |
---|---|---|---|
INV2001 | 2024-07-01 | 30 | None |
INV2002 | 2024-08-15 | 60 | Responded - Promise to pay |
INV2003 | 2024-08-20 | 90 | None |
INV2004 | 2024-07-25 | 30 | No response |
INV2005 | 2024-08-10 | 30 | None |
INV2006 | 2024-08-25 | 90 | Responded - In dispute |
INV2008 | 2024-08-05 | 60 | None |
INV2009 | 2024-08-10 | 90 | No response |
Sample output delivered by the Overdue Invoice Alert Agent:
To:
finance@acmecorp.com
From:billing@nextwavesolutions.com
Subject: Urgent Payment Reminder: Overdue Invoice INV2001 – Immediate Action Required
Dear Acme Corp Finance Team,
We hope this message finds you well. We are contacting you regarding an overdue payment on your account with NextWave Solutions. Our records show that Invoice INV2001, issued on June 1, 2024, remains unpaid and is now 30 days past due.
Invoice Details
This invoice pertains to services rendered as outlined in our original agreement. As maintaining timely payments is essential to avoid any disruptions in service, we kindly ask for your immediate attention to this overdue balance.
For your convenience, we offer multiple secure payment options:
Bank Transfer:
Bank Name: First National Bank
Account Name: NextWave Solutions, LLC
Account Number: 123456789
Routing Number: 987654321
Credit Card:
We accept Visa, MasterCard, and American Express. Please contact our billing department at billing@nextwavesolutions.com
to process a credit card payment.
Online Payment Portal:
Access our secure portal here: NextWave Solutions Payment Portal
If you have already submitted payment, please disregard this notice. If not, we respectfully request that payment be submitted by September 1, 2024, to avoid additional reminders or potential late fees. Should there be any issues or questions regarding this invoice, please reach out to us promptly, and we would be happy to assist.
Maintaining a consistent cash flow is vital for sustaining our partnership, and we appreciate your cooperation. Your prompt payment will help us keep your account current and avoid any service disruptions.
Thank you for your immediate attention to this matter.
Warm regards,
Billing Department
NextWave Solutions
Email: billing@nextwavesolutions.com
Phone: (394) 555-7150
This is an automated reminder generated by NextWave Solutions’ Overdue Invoice Alert Agent.